5 Signs Your Construction Management Program Needs a Program and Project Management Solution

Over the past 5 years, the Kiefer team has been helping clients manage project-related data for large-scale construction projects. The solution is a customized collaboration portal that stakeholders can access to see performance, issues, trends, and documents that are related to the project.

The Kiefer solution has been invaluable in the management of schedule, scope, budget, and project-specific success measures. Kiefer’s success in delivering project focused portals have resulted in Kiefer being asked to provide a solution to manage the entire program. In this solution, numerous projects are managed in a single portal and the data from all of the projects “roll-up” to provide status on overall performance and the health of the program. We recently published another blog that answered a question of whether or not it is possible or reasonable to manage a construction project using SharePoint.

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There are a variety of reasons that our clients choose to work with us and have our team build a customized project and program control solution. Here are a few common reason:

  • Transparency
  • Improved and standardized reporting
  • The ability to see data on a dashboard
  • Better document control

… just to name a few.

But, we decided to go a step further. Here are 5 signs that you may need a program and project control solution.

1. Inconsistent Reports

When managing a construction project or program, you may find that the reports are not consistent from project to project. A program and project control solution helps to ensure that the data is being collected in the same way and that reports will be consistent and provide the information you need!

2. Limited to reviewing performance on a spreadsheet

Managing a project in spreadsheets makes it difficult to get a snapshot of performance. Many construction managers are opting for dashboards that help in assessing trends and improving decision making for a project & across multiple projects.

3. Relying on e-mail to share project related documents

A single-source-of-truth is important to support data integrity and control. A program and project control solution provides the team with a document repository with current and accurate information. Information is categorized, allows users to collaborate in real-time and is designed to help users find information quickly.

4. Manual processes to facilitate change requests

When you rely on manual processes and are dependent upon e-mail, it’s easy to lose track of where a request may be in the approval process. Construction management professionals are looking to automated digital workflows to address this issue.

5. Information scattered across a variety of systems

We often see critical project related data spread out across a variety of systems. We bridge the gap between users and the data they need by creating a “one-stop shop”. The project and program control portal is pulling information from the point solutions that construction managers rely on, systems like Procore and P6.

The best way to determine whether or not a program and project control portal could work for you is to see it in action. Contact us and we can set up a demo.

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