SharePoint 2010: The time to upgrade is now

All things must pass, and SharePoint 2010 is no exception. While most of our clients have already migrated to the cloud, we still have many clients that are using SharePoint on-prem. Most of our clients that are on-prem have kept pace with upgrades to SharePoint. We are happy to report that most of them are using SharePoint 2016 or SharePoint 2019, however, we still have organizations using SharePoint 2010.

Microsoft has announced that SharePoint 2010 will reach end of life (EOL) on October 13, 2020. The collaboration platform will continue to work after October 13, however, extended support for the product will end.

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What is “Extended Support”

When Microsoft ends extended support, they will no longer provide security patches, bug fixes and will no longer offer support for operating systems.

We are recommending that clients that are still using SharePoint 2010 start thinking about upgrading ASAP. The cost of maintaining and protecting the SharePoint 2010 environment is high and without support, there is greater risk. Upgrading the SharePoint environment may help an organization avoid penalties and stay in compliance.

There are a lot of things to consider if you have a SharePoint 2010 environment. This blog hopes to clarify things for organizations still clinging to SharePoint 2010 or other versions of SharePoint on-prem.

Understanding SharePoint on-Prem and SharePoint Online

There are 2 flavors of SharePoint, on-prem and online. The organizations we work with leverage SharePoint to collaborate, store critical information, or facilitate business workflow. For many of these organizations, they started with SharePoint on-prem and depending upon their maturity with the product, they either stayed the course with on-prem (upgraded along the way) or migrated to SharePoint Online. Some have kept certain content on-prem for a variety of reasons.

In all our engagements, we make it a point to understand what version of SharePoint the client is using, why, and if there is a plan to move on-prem SharePoint to the cloud.

On-prem solution

As mentioned earlier, if you are currently using SharePoint 2010 and want to migrate to SharePoint 2016 or 2019, you must first upgrade to SharePoint 2013. The idea of having to take a multi-phased approach to upgrading is more than some organizations want to take on. Essentially, you must do two migrations just to get to a current version.

While we have done countless SharePoint migrations, migrations do require a fair amount of preparation to ensure data is not lost and that there is little disruption to users. We have found that customers simply don’t want to have to do TWO migrations. It’s understandable that organizations have stuck with SharePoint 2010 to avoid the work associated with having to not only migrate once, but twice.

Another consideration for those moving from SharePoint 2010 to SharePoint 2016 or 2019 should also be aware that they will need a new server, and unfortunately, the new servers already have EOL dates. SharePoint 2013 reaches EOL on April 11, 2023 and SharePoint 2016 will no longer be supported after July 14, 2026.

We are recommending that clients with an investment in SharePoint seriously consider moving to the cloud. The benefits certainly outweigh the costs/risks.

The investment that Microsoft is making in SharePoint Online is compelling and suggests that on-prem, although supported, is not in the long-term plan for Microsoft. SharePoint Online offers customers a more scalable and more secure SharePoint environment. The future of SharePoint is proving to be online, not on-prem.

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The cloud solution

SharePoint Online offers organizations that have interest in SharePoint a stable platform that is constantly being updated.

Microsoft has “bet-big” on cloud and you will find that there are significant benefits to running SharePoint in the cloud.

Benefit #1: Cost Savings

On-prem SharePoint is expensive. Not only do you have the costs that are associated with hardware and licensing costs, you must also consider the expense of backup software, electricity costs, and hardware maintenance costs. You’ll also need on-site expertise for maintenance and technical support. By moving SharePoint to the cloud, Microsoft picks up a lot of those expenses.

Benefit #2: 99.9% Uptime Service Level Agreement (SLA)

SharePoint Online is reliable. While an organization may be doing an outstanding job of keeping SharePoint on-prem up and running, SharePoint Online offers 99.9% service-level–agreement (SLA) reliability.

Benefit #3: Storage and Scalability

Storage and scalability are important considerations when choosing an enterprise collaboration platform, and Microsoft is SharePoint Online providing each user access to 1 TB plus 10 GB per user license and the flexibility to upload files that are up to 15 GB in size.

Maybe Hybrid?

If you are still reluctant to move sensitive content to the cloud or have fears about data security, you can elect a hybrid deployment in which the organization keeps sensitive data on-premise and moves the rest to the cloud. This is an ideal situation for organizations that have concerns about allowing information to live outside their network.   

Our Recommendations

SharePoint 2010 will no longer be supported come October of 2020, which means that if your organization is invested in SharePoint 2010, now is the time to start looking at alternatives to SharePoint on-prem. Perhaps it makes sense to stay on-prem… or maybe it’s better for you to migrate to SharePoint Online. Let us help you in determining the right path. We have the right mix of tools and resources to help you make the move! Call us and talk to our team. (916) 932-7220.


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