What to do before you deploy Microsoft Teams

We are seeing huge growth in the adoption of Microsoft Teams. Unfortunately, many organizations have had to accelerate their deployment of Microsoft Teams in order to support teleworkers without the luxury of planning and strategizing on how to best roll it out.

While Microsoft Teams is a fantastic tool to support communication and collaboration across the enterprise, rolling out Teams without a plan could result in governance issues, security concerns and Teams “sprawl”.

These concerns have stopped many internal conversations about rolling out Teams in their tracks. The idea of Teams being created without control over who is creating them, duplicate teams, empty channels, and data scattered in chats, files and in channels has caused anxiety for IT and organizational leadership.

We have created a proven approach to deploying Teams by documenting our methodology, capturing best practices and by creating tools and resources that help organizations roll out Microsoft Teams.

This blog tackles some of the steps we take to help customers get started with Microsoft Teams.

Pre-Deployment Questions

Rolling out Microsoft Teams is a strategic initiative and we work with clients to clearly understand why they are interested in Teams, what they expect to do with Teams and how they intend to manage Teams.

Woman meeting with a colleague using Microsoft Teams

These questions are important for us to ask, but even if you are not leveraging the Kiefer team to assist you with your deployment, your organization should know the answers to these questions before you embark on pushing Teams out to your entire organization.

  • What is your organizations experience with Teams so far?
  • Who is driving the call for Teams in the organization?
  • What is it about Teams you are trying to implement?
  • Is this an upgrade from Skype for Business?
  • Will you be or will you have a need in the future to add guest users to your Teams for collaborating?
  • Do you want to be able to allow external messaging?
  • Are you using Office365 already: Office 365 domain, SharePoint Online, Exchange Online, and OneDrive for Business.  If so, what is your current licensing?
  • What is the size of your organization?
  • Are you primarily interested in Desktop, Web, or mobile experiences?
  • Are you interested in dedicating time to monitor usage and feedback?
  • Does your organization have to strictly comply with any regulations regarding chats, collaboration, files, etc.?

By asking these questions, you are setting your organization up for success. You are acknowledging the challenges that could impact your success and you are able to focus on the anticipated benefits of rolling out Teams.

Microsoft Teams Deployment Methodology

Kiefer follows Microsoft’s recommendation for how to best to deploy Microsoft Teams. Our experience and expertise allows us to further customize our approach to meet the specific needs of our clients. We recognize every organization is different, so we insist on working with the client to build a Teams Deployment Roadmap that is appropriate for your organization.

Kiefers Methodology for deploying Microsoft Teams
Click on the image to enlarge.

Governance and Policy Setting

As an organization that has built our reputation on helping clients implement SharePoint, our organization has expertise in helping clients establish policies to ensure that information is secure and accessibility is controlled. Kiefer can help your organization in determining how to establish governance and policies that don’t create barriers to communication and collaboration. Our approach puts users “front and center” and focuses on how to meet the needs of both users and IT.

Banner to download a free infographic on Office 365 governance

Let’s Talk

Kiefer has been helping clients deploy Microsoft Teams and also talking with clients that may have had to accelerate their deployment Teams based on having to support remote workers. We have found that the customers that were under pressure to roll out Teams feel like they may have missed something. We are currently offering a free consultation with one of our consultants if you have questions about deploying Microsoft Teams.


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