As organizations accelerated their deployment of Microsoft Teams, breakout rooms is one feature that many have been waiting for. Virtual Breakout Rooms are coming to the Government Community Cloud (GCC).
Note: Teams Virtual Breakout Rooms will begin rolling out to all GCC tenants starting in early December with completion happening by mid-December.
Collaboration in small groups is critical in the modern workplace and technology has had to catch up bit. Some tools that offer meeting, calling, and chat capabilities didn’t start with the ability to allow for the larger group to breakout into smaller groups. Microsoft recently announced support for virtual breakout rooms in Microsoft Teams.
Scheduling a meeting with breakout rooms: https://techcommunity.microsoft.com/t5/microsoft-teams-community-blog/how-to-do-breakout-rooms-in-microsoft-teams-a-real-life-example/ba-p/1506862
How it works
When scheduling a meeting, the organizer can create breakout rooms in scheduled private meetings and (private) Meet Now meetings. In addition, the organizer can set up breakout rooms DURING an active meeting.
During the “breakouts”, the organizer can freely move between breakout rooms. And, in the spirit of collaboration, only the organizer will always have access to all rooms meeting artifacts. This allows the organizer to keep sessions more contained and the output of the sessions
One of the features we like about the Breakout Rooms is the meeting organizers ability to send an announcement that will show up as a meeting chat message in each room. Awesome for time management!
There are several other features that make the virtual breakout room feel like a real one. Features like the ability to add, remove, delete breakout rooms (you can have up to 50 rooms), renaming rooms, and room reassignment.
Microsoft has made the process of setting up and managing breakout rooms easy, and for the user, the experience is intuitive and does not require any advance experience with the feature.
Attending a meeting with a virtual breakout room
If you’ve ever been a conference or a large meeting where and been instructed to report to a breakout room… you know the scene. Several people milling around in the hallway looking for the “Sequoia Ballroom”. Virtual breakouts can be joined instantly from web, desktop, iOS, iPads, Android mobiles and tablets.
Participants will join the room as presenters, which allows them to present, share Whiteboard, etc. In addition, chat and artifacts shared during meeting are viewable to those in the breakout.
And no sneaking out of your breakout to head back to the main meeting room! Attendees must wait for the meeting organizer to pull them back into the main meeting.
How to set up Virtual Breakout Rooms
Administrators must first enable users to schedule private meetings.
- Allow scheduling private meeting = on
- Allow Meet now in private meeting = on
- Allow channel meeting scheduling = on
- Allow meet now in channels = on
Users must first turn on the new Teams meeting experience.
- Click on your profile image within Teams
- Choose Settings
- Check the “Turn on new meeting experience” option within General settings.
- Restart your Teams client.
- You can double check that the setting is setup correctly by starting a meeting and verifying that the meeting opens in its own window.