Big changes are coming in July 2026, and if your organization relies on SharePoint 2016 or 2019 on-prem, it’s time to start planning. Microsoft is ending extended support for these platforms, which could have a significant impact on how you operate. But don’t worry—we’re here to help you understand what this means, and how you can navigate the transition smoothly.
What Does This Mean for You?
If your organization currently relies on SharePoint 2016 or 2019, you essentially have two options:
- Migrate to SharePoint Online
- Upgrade to SharePoint Subscription Edition, while staying on-premise
For organizations using SharePoint 2010 or 2013 workflows and considering a move to SharePoint Online, we recommend modernizing and rearchitecting your solutions with Power Automate. This is crucial because SharePoint 2010 workflows are no longer supported, and SharePoint 2013 workflows will stop functioning in SharePoint Online starting April 2026.
Understanding the ‘End of Support’ for SharePoint Servers 2016 and 2019
When Microsoft ends support for a product, it means:
- No More Security Updates: Your system won’t receive patches to protect against new threats.
- No Technical Support: Microsoft won’t assist with any issues that arise.
- No Bug Fixes: Any new problems won’t be resolved.
- Compatibility Issues: New software might not operate smoothly or as designed in your SharePoint environment.
Why This Matters for State and Local Governments
As a government agency, you may face some specific challenges:
- Regulatory Compliance: The need to meet strict regulations like CJIS, HIPAA, or FERPA. Unsupported software can put you at risk of non-compliance.
- Data Security: Protecting citizen data is crucial. Without updates, you’re more vulnerable to cyber threats.
- Budget Constraints: We know budgets are tight, and unexpected costs are tough.
- Procurement Hurdles: Getting new technology approved can take time.
- Collaboration Needs: You need systems that work well across different departments and agencies.
The Challenges of Migrating from SharePoint 2016 or 2019
It's More Than Just an Upgrade
Migrating from SharePoint 2016 or 2019 isn’t as simple as clicking a button. Here are some things to consider:
- Technical Hurdles: Ensuring all your data, custom applications, and workflows move over smoothly.
- Licensing Changes: Process continuity in workflows – planning to modernize SP 2010 and 2013 workflows into Power Automate.
- Migration Path: Making sure you follow the correct upgrade path.
- Security and Compliance: Keeping up with regulations and protecting sensitive information during the process.
- Operational Impact: Minimizing downtime so your services to constituents aren’t interrupted.
- Staff Training: Helping your team get comfortable with new systems.
Specific Considerations for Government Agencies
- Legacy Systems: Older systems might not play nicely with newer SharePoint versions.
- Data Volume: Managing substantial amounts of data, especially with retention policies in place.
- Audit Requirements: Maintaining detailed records and ensuring everything is in order for security and compliance audits.
The Importance of a Detailed Assessment
Transitioning to newer SharePoint platforms is a challenge that requires careful planning and execution. A detailed assessment by our professional team is a great first step to navigate this process effectively. Here’s how an assessment can benefit you:
Expertise on the Best Course of Action
Our team will analyze your current SharePoint environment, including workflows and custom solutions, to recommend whether migrating to SharePoint Online or upgrading to the SharePoint Subscription Edition best suits your needs.
Establishing Expectations and Timelines
By understanding the intricacies of your existing systems, we can provide realistic expectations regarding complexity, level of effort (LOE), and project timelines. This clarity helps in resource planning and ensures that all stakeholders are aligned before moving forward.
Not all content and solutions need to be migrated. The Assessment helps identify which workflows and applications are essential and currently in use. For instance, high-complexity solutions that are no longer active can be retired, reducing unnecessary work, reducing costs, and focusing efforts on what truly adds value to your organization.
Engaging in a comprehensive Assessment sets the foundation for a successful transition. It not only mitigates risks, but also ensures that the migration or upgrade is tailored to your organization’s specific needs, leading to more effective outcomes.
We get it—this sounds overwhelming. That’s where partnering with experienced professionals comes in.
Who We Are
At Kiefer Consulting, we’ve been working with state and local government agencies for over 30 years. We’ve helped many organizations just like yours navigate technology changes smoothly and effectively.
How We Can Support You
- Understanding Regulations: We know the ins and outs of government compliance.
- Tailored Solutions: We’ll develop an upgrade plan that fits your agency’s specific needs.
- Reducing Risks: We’ll identify potential issues before they become problems.
- Planning: Detailed plan to ensure a seamless transition to the new architecture.
- Smooth Transition: We’ll handle the technical stuff so you can keep focusing on your business objectives.
- Staff Training: We’ll make sure your team feels confident using the new system.
Let's Start the Conversation
The 2026 deadline is approaching faster than it seems. By starting the planning process now, you can ensure a seamless transition, avoid compliance risks, and continue providing uninterrupted services to your constituents. Let Kiefer Consulting be your trusted partner in this journey. With our expertise and a personalized approach, we will turn a daunting task into a manageable project.
Contact us today for a free assessment and let us help you navigate this critical transition.