A Elegant Solution to Support Telework
In October 2021, the State of California published guidance to all departments related to telework.
One condition that must be met for an employee to work remotely is a signed Telework Agreement. The Telework Agreement must be signed by the teleworker and supervisor. The Telework Agreement provides the framework for the discussion about the general expectations that need to take place between the supervisor and the employee in order to work effectively.
- Enterprise deployment of app with integration with Azure Active Directory (AAD)
- Configuration of the Power App and Power Automate
- Up to 12 hours of solution customization support (additional hours available on a T&M basis)
- Simple branding
- Establish the SharePoint Repository with basic permissions
- 6 hours of knowledge transfer (includes train-the-trainer session)
- Basic solution documentation
A solution for managing telework.
The Telework App is an example of a Microsoft PowerApp that leverages Microsoft 365 to automate the process of completing, routing, and submitting a Telework Agreement.
This custom application can be tailored to meet the needs of departments that must adhere to the telework policies which are established by the State of California.
The PowerApp uses the following Microsoft technologies; PowerApps, PowerAutomate, SharePoint, Active Directory, Outlook, and Microsoft Power BI
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How to buy the app
For State of California Clients: The Kiefer Telework App is available in the State of California Software Licensing Program (SLP)
- Go to the Cal eProcure website
- Type “Kiefer” in the DESCRIPTION field
- Select “IT Goods” in the ACQUISITION TYPE field
- Obtain quotes from resellers
- Purchase the app
Frequently Asked Questions
The Telework App brings an easy, streamlined, and cross functional experience to the whole process of Telework. The app is accessible from any browser, from desktops, tablets, and phones users can submit from anywhere. Also, the Power App is integrated with your Microsoft Office 365 so users can use data from SharePoint or Excel. This makes the data up to date and easy to update. Since it under the Power Platform umbrella, it can be used with Power Automate to create a workflow and Power BI to create reporting. Reporting creates visibility to missing agreements and overall issues that can arise.
Changing fields in the Telework App is extremely easy. The user would go into the application and select modify, revise the fields, and submit the form again. This would put the process in motion again, but instead of a new Telework agreement, it is classified as a modified agreement.
If a manager needs the employee to revise their Agreement / Telework Arrangements, they can reject to sign and add additional comments to ask the employee to fix it. Then, the employee can resubmit with the correct information.
Yes, there is an archive library where it stores all completed Telework Agreements.
Once it is a manager’s turn to sign, they will be receiving an email to sign the Telework Agreement. The manager can also log into Adobe Sign and see the list of Telework Agreements they need to sign. Kiefer has also created a dashboard for managers to view which employees who have signed their agreement and those who are missing their agreement.
Yes, the app helps departments in complying with DGS reporting requirements by extracting data from completed agreements. It will also provide Telework administrators with the data they need to comply with DGS reporting requirements.
For this application, users do not need to be technical to maintain the solution. This is a low code solution and is straightforward to maintain. Kiefer will have a wealth of resources to provide and Microsoft has articles and communities to help answer questions as well.
The Telework application is mainly supported on desktops and laptops but can be also used on mobile devices as well.
If a user needs to change any fields for their Telework form, they will be able to modify their form.
Yes, each company can customize the branding and add their logo to the form and application.
No, once signed, the workflow will automatically send the form to your manager to sign.
Yes, once you and your manager have completed the signing process, both parties will receive a PDF copy. Also, there will be a copy stored by the IT department.
There is a reminder for users who have not submitted their Telework form. They will receive an email reminding them almost every other day to sign the form.
The Telework Solution automatically generates the required DGS reporting file. To submit all you need to do is upload the file to the DGS portal.
Video Number 1:
Completing the Telework Agreement using the Kiefer Telework App
Video Number 2:
Automatic routing and approval of the Telework Agreement
Video Number 3:
Dashboards and reporting capabilities
A solution that leverages your investment in Microsoft 365
If you’d like to see the Telework App, please contact Kiefer Consulting for a demonstration.
The app can walk the user through the agreement and collect data that will be used to populate the Telework Agreement (STD. 200).
Easy to Use
The Telework App collects critical information that is used to populate the Telework Agreement (STD. 200).
Once information is collected into the app, the app automatically generates a populated STD 200 form and e-mails it to the employee.
Using e-Signature capabilities, the employee electronically signs the document and it automatically routes to their supervisor.
Automate the Process
If your organization hasn’t explored what can be done with PowerApps, this is an application that will help you in better understanding what is possible. The Telework Agreement is required from workers that have been approved for remote work on an annual basis. If there are modifications to the employees telework status, a new STD 200 must be completed and signed.
The Telework Agreement can be completed on any device.
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Power BI dashboards can provide real-time reporting and enable your organization to evaluate telework.
Dashboards and Reports
The Telework App collects data that can be used for workplace planning. Leverage data from STD 200 to assess:
- Workstyles by day
- Office capacity
- Compliance with Telework agreement
- Telework agreements by location