Microsoft 365 Solutions for

Transportation

Modernizing the Workplace

To the uninitiated, state and local government IT leadership might seem straightforward. Those serving in such a capacity, however, know it is anything but. IT leaders must be adept at delivering citizen services, modernizing infrastructure, managing crises – financial, environmental and biological – and so much more. Straightforward doesn’t even enter the conversation.

For transportation departments, these challenges result in immediate, real-world impacts to both department staff and the citizens they serve. IT leaders need tools that will enable them to not only respond to the demands of the modern era but to rise above and deliver truly innovative solutions. And for many IT leaders, they already have a fully-stocked toolbox just waiting to be utilized – Microsoft 365. 

Building and maintaining transportation infrastructure is among state and local government’s most critical duties. The IT that supports such vital work requires as much or more innovation and modernization as a region’s roads and bridges. As an IT leader in transportation, let’s explore how Microsoft 365 can help you:

  • Illuminate Your Path
  • Bridge the Collaboration Gap
  • Adapt to Change
  • Transform Technology

State and local government use cases for Microsoft 365

  • Remote / Hybrid Work

  • Citizens Services

  • Crisis Management

  • Monitoring Viral Outbreaks

  • Visualizing and Analyzing Data

  • Improving Communication and Collaboration

  • Fostering Innovation

“Over the years we’ve had many clients in the transportation space. From massive organizations to small, specialized departments, there’s nothing better-suited to drive a positive technology transformation than Microsoft 365. Whether they operate on land, sea or air, transportation departments can’t afford to be left behind by technology. At Kiefer we’re in the business of leveraging Microsoft 365 to help our transportation-sector clients stay in the IT fast lane.”

Illuminating Your Path

If anything was revealed by the challenges of COVID-19, it’s that it pays to be able to pivot quickly, embrace change and focus on innovation. As we press onward, the traditional outlook for how things should progress may no longer make sense.

With remote work here to stay and people changing how they move through and between regions, IT leaders should be working hard on developing a revised vision for their departments and the steps they need to take to achieve it. Microsoft 365 tools like Power BI and Power Automate can help illuminate a path forward. Power BI can deliver powerful, data-rich visuals the offer IT leadership new insights and pinpoint where efficiency improvements can be made. Power Automate can help transform paper-based process into automated functions while eliminating redundancies.

Kiefer was recently awarded a contract to provide SharePoint support services at California High Speed Rail.

Decades of Experience in the
Public-Sector.

Kiefer has successfully helped numerous transportation departments leverage Microsoft 365 to solve business challenges. Our team of experts can help you improve communication, collaboration, and improve legacy processes.

Kiefer helped Caltrans deploy Microsoft Teams.

Bridging the
Collaboration Gap

Whether working remotely, in the field or back in the office, transportation department staff need the ability to collaborate whenever and wherever they are. From large, statewide departments with multiple districts to local DOTs, the business of building and maintaining transportation infrastructure never stops. 

Over the past 15 months, Kiefer has helped a variety of state and local government organizations leverage SharePoint Online and Microsoft Teams to bridge their collaboration gaps. With SharePoint Online, multiple users can work on a single document, simultaneously. This allows your team to have a “single-source-of-truth” to deliver all the crucial data needed to run your business.

Microsoft Teams has revolutionized collaboration. The idea of sending a document to a colleague via e-mail is antiquated and inefficient. Single source of truth and collaboration are important considerations when sharing a document. All documents now are “collaboration ready” in Microsoft Teams. And everything from sending a quick instant message to a colleague to managing organization-wide live events is a cinch in Teams. SharePoint Online and Teams in Microsoft 365 are the modern collaboration tools and they’re probably already in your toolbox.

Kiefer has several clients in the transportation sector

Adapting to Change

With the proliferation of hybrid work, having the right technology is critical. From routine meetings to interviewing and hiring new candidates, Microsoft 365 helps you build and grow your team no matter where people are.

But people – even leaders – may often find themselves being fearful of or resistant to change. Typically, an incremental approach is the best prescription for softening the impacts of organizational change. In 2020, however, such a luxury wasn’t possible. Staff were scattered and IT had to fill in the gaps. But the need to collaborate, communicate and build teams didn’t stop. And for transportation departments, remote work isn’t always feasible. After all, freeways can’t be repaired or widened from a home office. That’s why transportation departments depend on Microsoft 365 to help them makes sense of meaningful data so employees on-site or at home can be more productive, more efficient, healthier and safer.

Kiefer helped the Port of Los Angeles migrate from SharePoint 2016 to SharePoint Online.

Industry Expertise and a
Proven Track Record.

Are you getting the most out of Microsoft 365? Our team of experts can help you improve communication, collaboration, and improve legacy processes.

Kiefer’s Data Analytics and Visualization Practice Group has built many proof-of-concept dashboards including an SB1 dashboard.

Transforming Technology

Digital transformation sometimes happens bit-by-bit and sometimes all at once, as we collectively grappled with in 2020. Moving to Microsoft 365 makes reacting to, responding to and recovering from unexpected circumstances less stressful and more successful. 

Transforming technology with Microsoft 365 also means IT leaders and their teams can spend more time experimenting with and developing innovative solutions. Tools like Power Apps offer low code app development capabilities that are easy enough for virtually anyone in the organization to master. Process automation in the Power Platform can free up skilled employees to focus on the things they do best.

Transportation departments face the never-ending task of keeping the nation’s lifeblood pumping. Without their vital work, the economy would grind to a halt. America’s transportation infrastructure hinges on physical assets as well as technological assets. Kiefer can help you transform your technology with Microsoft 365 so you never have to slow down.

Infographic:
Microsoft 365 for Transportation

This free infographic highlights how Microsoft 365 can illuminate the path forward, bridge the collaboration gap, help in adapting to change, and transform technology. Instant download. No e-mail required.